· 3 min read · Insights

Switching to digital staff onboarding allows you to do things right and saves time and money

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The UK government is introducing a new set of standards to support right to work and criminal record checks being done digitally. In line with this, DBS and the Home Office are bringing in legislation from September.

With this in mind, recruitment and staffing businesses have a few months to start engaging with accredited digital providers, or go back to meeting all candidates in person.

Partnering with digital identity providers has been evidenced to provide a number of benefits. Not only is digital identity verification a secure way of verifying and storing candidate data, it has also been proved to save time, effort and money. Implementing these changes will mean you get candidates vetted and onsite faster, all while providing a better onboarding experience.

 

What does a manual process look like?

At the moment, you might be asking your candidates to email or post their documents, to make a trip to your office, or even to hold up their documents over a zoom call.

The sudden acceleration in people adopting online services, and the gradual increase in awareness of data privacy rights means the above is no longer what candidates of any age want to be asked to do.

Not only have candidate expectations changed, but these processes pose a huge security risk to them, and to your organisation. Manually verifying documents in such a way is incredibly non-secure, it causes you to waste unnecessary amounts of time, and is no longer practical in a hybrid/remote world.

Adjusting your business model in a strategic rather than a reactionary way, you will have the best chance of succeeding during the transition and long after.

Resistant to digital?

Since the pandemic hit we’ve witnessed the biggest financial institutions in the world execute 10 year digital transformation plans in a matter of days. We’ve seen century-old food manufacturers offer direct-to-consumer delivery for the first time in their existence. And we’ve seen older generations embracing Zoom and video calling their friends and family.

What does this tell us? It tells us that people are more adaptable than we give them credit for. It tells us that implementing meaningful, powerful change is cheaper, easier and quicker than we’ve been led to believe.

Candidates expect a fully digital process. They want to engage with organisations who are forward thinking. Regardless of what you choose to do, this framework is not going away and if you’re not a part of the digital ecosystem, you will be left behind.

How can your process be streamlined and how can Amiqus help?

By using digital technology, you can streamline and improve your internal processes and ensure better security and a faster turnaround. Amiqus is a digital tool that automates the full pre-employment check process and allows you to onboard your candidate in minutes.

It allows you to quickly verify right to work and proof of address, run any sanctions and credit checks as well as basic, standard and enhanced DBS checks. It also enables you to gather any other documentation and personal details you may require, and lets you send onward any contracts or other documentation to your clients.

Has this worked for the Scottish government and the NHS?

Scottish government

The Scottish Government People Directorate manages around 3,000 new hires every single year. Across the Scottish Government bodies, that number grows to more than 10,000.

● Amiqus has reduced the time taken to complete the entire pre-employment process by 80%, from 5.5 weeks to 7 days.
● It’s been proven that candidates are able to provide all of their details within 24 hours on their personal devices.
● Candidates can be offered a start date just 2 days after they've provided their information.

NHS Business Services Authority

NHS Business Services Authority supported the ‘bringing back staff’ initiative for the Covid vaccine rollout. Tens of thousands of people were recruited using the Amiqus software to manage right to work checks.

● They have completed nearly 16,000 pre-employment checks.

● They saved an estimated £1.3 million in time saving annually.

● Using Amiqus, they cut down the number of days it took to bring people on board and got new recruits on the field quickly, so they could get life-saving vaccines to the people who needed them most.

● Reduced onboarding time from 24 days to 10 days

How much will this cost your business?

There is a misconception that making the change to digital will cost organisations a lot of money.

However, that couldn’t be further from the truth. By transforming your processes into the streamlined digital one, you will be able to significantly reduce the amount of time and money it takes to complete the onboarding process.

With Amiqus, accredited UK government standard digital RTW checks start from £2 per check.

Trial Amiqus now.